– See the Homeowner’s Handbook under ’ARC Documents’ for more information –

ARCHITECTURAL CONTROL – EXTERIOR CHANGES:
If you are planning any exterior modifications to your home, it is essential to submit a detailed ARC FORM located under
Association Documents under the tab, “Architectural Control (ARC) Request For Approval Form”. The form includes
instructions for submitting directly to the SFPHA (ARC) Committee. Please follow these instructions to ensure timely
processing. Allow up to 30 days for a response from the Committee, however every effort will be made to respond sooner.
While filling out the ARC Form, please refer to the Architectural Control Guidelines also located under the ‘Association
Documents’ tab.

GARBAGE / RECYCLING BINS – LARGE ITEMS – YARD WASTE
Mecklenburg County requires that trash, recycling, and yard waste be placed at the curb no earlier than the evening
before collection day and removed by midnight on the day of pickup. Trash and yard waste are collected every Tuesday,
while recycling is collected every other Tuesday. Collection schedules may vary around holidays.

Trash & Recycling
All garbage must be bagged before being placed in the county-issued trash bin to prevent littering. The lid must
remain closed.

During warmer months, empty bins frequently to avoid odors, pests, and standing water.

Each unit is provided with one trash bin and one recycling bin, both of which must be clearly marked with the
Townhome Number and Unit Letter using stickers, a permanent marker, or a stencil with spray paint (spray paint alone
is not acceptable).

Bins must be placed at least 3 feet apart with the handles facing the street.
If a trash bin is damaged, homeowners must contact CharMeck 311 to request a replacement.

Bulk Items
For large or bulk items that do not fit in the bin, residents must schedule a pickup through CharMeck 311 or visit
www.charlottenc.gov/Help311. Bulk waste should be placed at the curb no earlier than the evening before collection.

Yard Waste
Yard waste, including leaves, shrub trimmings, discarded plants, and small sticks, must be placed in compostable
paper bags or reusable containers (max 32 gallons). Plastic bags are not accepted.
Yard waste must be at least 3 feet away from other bins or bags and should not be stored behind fences or disposed
of in common areas.
The City of Charlotte may impose fines on homeowners for leaving bins curbside outside of the designated pickup
time frame. For further details, please visit www.charlottenc.gov/Services/Trash-and-Recycling.

GOVERNING DOCUMENTS:
Please visit the ‘Association Documents’ tab above to access our Association’s governing documents, CCRs and other
relevant documents.

GROUNDS AND TREES:
Lawn treatment and fertilization will take place in March. New pine needles will be applied at the end of March or early
April. Gravel will be added behind the buildings at 9108 and 9030 this spring. Tree inspections are conducted twice
annually, with the next inspection scheduled for late April or early May. Tree trimming or removal will only occur if a
common area tree is deemed hazardous by an arborist, if it touches a building, or if it has been damaged by a storm.
Homeowners are responsible for the maintenance of trees within their patio area.

HOA DUES:
HOA dues are due on the first of each month. Timely payment of the correct amount is appreciated. Should you
experience difficulty in making your payment, please contact Cedar Management Group for assistance. For further
information, please refer to Administrative Resolution #1: Delinquency Policy within the Rules and Regulations.

INSURANCE

Requirements
Homeowners must submit a copy of their HO3 homeowner insurance renewal to Cedar Management Group annually. If
your unit is rented or vacant, ensure you have the appropriate insurance coverage. A standard HO3 policy may not be
sufficient, potentially resulting in denied claims. Contact your insurance provider to confirm the necessary extended
coverage.
For detailed insurance requirements, refer to the Insurance section in the community’s Rules and Regulations, available
under the Association Documents tab.

Responsibilities of Townhome Owners’
Townhome owners with extended coverage policies are responsible for all interior and exterior maintenance and repairs,
except for areas maintained by the Homeowners Association (HOA). The HOA typically handles exterior and landscape
maintenance.
For a comprehensive breakdown of maintenance and insurance obligations, please review the Declaration of
Covenants, Conditions, and Restrictions (CCRs) on pages 13 and 14, accessible under the Association Documents tab.

MESSAGE BOARDS:
We encourage you to take a moment to read the information posted on the message boards near the mailboxes during
your visit to pick up your mail. These boards are frequently updated and display important community information.

PARKING LOTS:
As part of ongoing maintenance, parking lots will be sealed, re-striped, and re-lettered. Each year, one lot will be
addressed according to the schedule used for initial paving. Advance notice will be provided several days prior to the
required removal of vehicles from each lot.
Each unit is assigned two designated parking spaces, with most lots also providing one visitor space. Visitor spaces are
strictly reserved for guests of owners or tenants, with a maximum stay of one week.
Certain vehicle types are prohibited from parking in lot spaces. All vehicles must have valid tags, be properly maintained
to prevent leaks, and not be abandoned.
Homeowners are responsible for using their assigned parking spaces and ensuring that visitors and contractors park in
their designated spaces first before utilizing a visitor spot, if available.

PETS:
We kindly ask that you be a considerate neighbor by cleaning up after your pet. In accordance with both our governing
documents and the City of Charlotte’s leash law, all dogs must remain on a leash when outside of residences or fenced-in
yards. Note: Pets should not be left on a lead in the front of your townhome.

MAINTENANCE RESPONSIBILITY CHART
Is to act as a guide for homeowners. This chart outlines various maintenance responsibilities and specifies whether they
fall under the homeowner’s or HOA’s jurisdiction. Please see the association documents tab for more information.

SARDIS FOREST SWIM CLUB
The Swim Club operates as a separate entity, homeowners may contact sardisforestswimclub.com for more information.

RENTAL UNITS:
For detailed information regarding rental unit policies within our community, please refer to the ‘Association Documents’
tab above and review the “Declaration of Covenants, Conditions, and Restrictions (CCRs) 2022 Amendment.”
Additionally, the “Intent to Rent – Application” must be completed by all homeowners who have current renters and
homeowners who wish to be placed on the rental waitlist.
Tenants of Sardis Forest Patio Homes (SFPHA) are not permitted to contact Cedar Management Group directly. All
concerns or issues must be addressed with the property owner or property manager, who will then communicate with
Cedar Management on the tenant’s behalf.
Cedar Management Group will only respond to homeowners or property management companies. Additionally, HOA
Board Meetings are reserved exclusively for homeowners—renters are not permitted to attend.

SERVICE REQUESTS:
To submit service requests, please visit the CONTACT US tab above for various methods to reach Cedar Management
Group. Please refrain from contacting vendors/ SFPHA Contractors, as this is not permitted.

VIOLATIONS:
Our Rules and Regulations, available under the ‘Association Documents’ tab, outline the expectations for our community.
Inspections are performed periodically, and homeowners found in violation will be notified by Cedar Management Group.
Failure to resolve violations may result in fines, as outlined in Policy Resolution #2 Relating to Violation Processing and
Fines within the Rules and Regulations.

Satisfying a Violation? Here is what to expect.

Notification of Violation • Cedar Management will issue a formal written notice (via email and mail) to the
homeowner detailing the violation.
Opportunity to Remedy • Cedar Management will provide a specified timeframe for resolving the violation. • The
homeowner must submit evidence of completion, including ‘photo proof’ of the entire area. Once the violation has
been corrected and verified, the violation will be closed. If resolved within the designated time frame, no further
action will be taken.
Homeowner Responsibility & Communication • It is the homeowner’s responsibility to contact Cedar
Management if an extension is needed. • Decisions made by the Architectural Review Committee (ARC) that require
judgment are final and not subject to appeal. • The ARC reserves the right to document and take photographic
evidence of properties within the SFPHA community, including areas within property fence lines, to ensure
compliance with community standards and SFPHA guidelines.
Second Violation • If the original violation is not resolved within the designated time frame, a second written notice
(via email & mail) will be issued, providing a new opportunity to cure the violation.
Hearing Notification • If the violation remains unresolved, Cedar Management will issue a notice of hearing,
providing the homeowner with at least 10 days’ notice. The homeowner will have the opportunity to present their
case at the hearing.
Fines for Non-Compliance • If the violation remains unresolved and the homeowner fails to attend the hearing,
fines may be imposed. • In accordance with North Carolina law (N.C. Gen. Stat. § 47F-3-107.1), fines may be
assessed at a rate of up to $100 per day for ongoing violations. • The SFPHA Fee Schedule imposes a fine of $50
per occurrence per week. • For more details, homeowners can review the Schedule of Fines under the ‘Rules and
Regulations Including Two Related Resolutions – Amended 2022’ section on the SFPHA website. • Fines will
continue to accrue until the violation is resolved.
Late Fees & Collection Process • Unpaid fines may result in additional late fees, which may be assessed as a
percentage of the unpaid balance or a flat fee. • Additional warning letters or demand notices may be issued. • If
fines remain unpaid, the matter may be escalated to collections. The HOA may place a lien on the property or, in
extreme cases, initiate foreclosure proceedings. • More details can be found at
www.cedarmanagementgroup.com/hoa-fine-policies/.
Lien and Foreclosure (Last Resort) • Under North Carolina law, if unpaid fines exceed $1,000 or
remain unpaid for more than 90 days, the HOA has the legal right to place a lien on the property. • If the lien is not
resolved, the HOA may initiate foreclosure as a last resort.

VENDOR COMMUNICATION:
The board has designated Cedar Management Group as the primary contact for vendor communications, Which may
include negotiations, scheduling, and payment. The Sardis Forest Patio Homes Board of Directors recognizes that clear
and effective communication is essential in maintaining successful vendor relationships and achieving quality outcomes. It
is essential, as a homeowner, that all communication regarding a particular vendors be routed through Cedar
Management Group not directly to the vendor. This will help with the following:

• Maintaining and Building current communication and SFPHA policies
• Enhancing and maintaining our vendor relationships
• Bridging communications gaps between vendors and SFPHA, Eliminating miscommunications

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SFPHA reserves the right to update, modify, or amend its policies and information. For the latest updates, please visit SardisForestPatioHomes.com